Tool · Overtime reconciliation
Check every overtime call against the sign-up book
Drop a day's overtime packet. Union Boss reads it page by page, pins every sign-up line to the original scan, and compares who signed up with who was called — against your contract's overtime rules.
How it works
From a stack of scans to a finding
The paperwork your facility already fills out is the evidence. Union Boss does the reading and the cross-checking; your officers do the judging.
Step 01
Drop the packet
One scan of the day's paperwork: sign-up book, call list, tracking forms, roster of assignment. Any order. Sideways pages are fine.
Step 02
It reads every page
Page by page, turned upright, and accepted only once the form is recognized. Call times, dates, and results are read one cell at a time.
Step 03
Every line, pinned
Each sign-up row sits next to a strip cut from its own line on the original scan, with the shift blocks drawn over it. Check the reading against the handwriting.
Step 04
Compared to the rules
The call order is rebuilt from the call times and checked against who signed up and your overtime article: who should have been called, and when.
What it catches
The hiring errors that cost members hours
Each finding names the sign-up line and the call it came from, so an officer can check it against the paper before anything is filed.
- A volunteer who signed up and was never called
- Calls made out of order
- Overtime mandated while volunteers were still available
- Overtime worked by someone who never signed up
- Sign-ups that never made it onto the call list
- A call list that isn't sorted by credited hours
- Credited hours that don't match the printed totals
- Voluntary overtime recorded as mandated, or the reverse
On the record
Built to hold up when management disputes it
Nothing is guessed
A cell the reader can't make out is marked for review, not filled in. Readings are checked for valid times, dates near the overtime day, and known result codes.
Officers decide
Stewards can see every audit. Only officers can edit readings or confirm a finding, and nothing becomes a voucher claim until an officer confirms it.
The scan stays yours
Scans are stored encrypted in your local's workspace. Strips are cut from the scan when you open them, not copied into the product.
Every facility's forms and overtime rules are a little different. When your local comes on, we set up your facility's forms, seniority list, and overtime rules before the first audit runs. See all tools.
Find out what the call list missed
Tell us about your local. We verify with your leadership, set up your facility, and your officers run the first reconciliation on a recent day.